Guide for Testing SAP Financial

Key Features for Testing
Understanding the business scenarios
Organization Structure to incorporate the tune of the script.
Preparation of test scripts
Execute and record results to see if it is fine before going to approval.
Make changes to your test script if required.

What is Test Script (Scenario Testing)
Header Data
Step in Process
Transaction Code / Program (FB60)
Menu Path
Description
Field Data and actions to complete
Expected Results
Actual Results
TPR
Closing Period
F.19 Clearing GR/IR Account
F.13 Adjustments GR/IR Account

Using of these above two accounts will help us in clearing the balances and adjustments to those respective clearing accounts so that the GR/IR account will be zero balance and the balances will appear in respective reconciliation accounts accordingly the balances will be carried forwarded to next fiscal year.

GR/IR Clears the following Documents
GL Document
Customer Documents
Vendor Documents
Assignment Field is important in any document (ZUONR), Amount (DMBTR)

Foreign Currency Valuation
Lowest Value Method, If we are in loss then only we will account for it.

GL Accounts which are important in Testing
Enjoy Transaction - FB50
Normal Transaction - FB01
Document Parking - FV50
Post with Clearing - F-04
Incoming Payment - F-06
Outgoing Payment - F-07

Document Related
Reset Cleared Items - FBRA
Parking Document Posting - FBVO
Reversal Documents - F-14
Company Code Clearing A/C
(Trial Balance purposes) reversal - (FBUB)

Clearing Account
Partial clearing Invoice - 100 - Open Item
Paid - 70 - Open Item
Balance - 30

In Partial Clearing you can see 100 and 70 are cleared line items and 30 as balance and if it is in Residual you can only 30 as balance as it creates new line item and you can’t see the other cleared line items.

As no company will use residual clearing as it affects on ageing reports.

Open Items in Foreign Currency in all Modules GL/AP/AR - F.05
Master Data

Company Code
Currency
Only Balances in local currencies
Reconciliation Account Type

Year End Scripts
Re Grouping Receivables / Payables - (F101)

Bad Debts Provisions – Scripts
We assume that the customer has not paid at the end of the year you doubt whether this receivable will ever be paid. So you make a transfer posting for the receivables to an account for individual value adjustments using special GL Indicator E and Transaction Code F-21

Carry forward Balances
Sub Ledgers and General Ledger balances to be forwarded to next Fiscal Year

Accounts Payables
Vendor Down Payments
Invoice
Parking
Reversal
Outgoing Payments
Automatic Clearing
Manual Clearing
Advance (Down Payment)
Post with Clearing
Post without Clearing
Reset Clearing
Carry forward
Regrouping
Foreign Currency Valuations

Accounts Receivables
Customer Down Payments
Invoice
Parking
Reversal
Incoming Payments
Manual Clearing
Advance (Down Payment)
Post with Clearing
Post without Clearing
Reset Clearing
Carry forward
Regrouping
Foreign Currency Valuations

Source: http://www.sap-basis-abap.com/fico/guide-for-testing-sap-financial.htm

How to prepare for SAP Cerfitication Exam?

The following are the tips given by my tutor while I was doing the certification course at NIIT. I successfully cleared the exam with 85%. I want to share those tips for the reader of this blog.



1) Believe your study Material: Your study material provided by the SAP is more than enough to clear your SAP Certification exam for any module. Don't spend your money and time in books other than the SAP materials. Because your questions for certification will be asked only from the SAP materials.

2) Don't memorize T-Codes: There are numerous T-Codes in SAP which is not possible for anyone to memorize. SAP rarely asks question in T-Codes.

3) Understand the concepts, not the Menu Path(s): SAP Germany asks question to test your knowledge on the concepts. They never test your memory skill about the menu paths and T-Codes. If you know the concepts very well, you can easily know the menu paths.

4) Do the Exercise provided in your material: Do promptly your exercises which are in your study materials. They will cover all the aspects of your certification. By doing those exercises repeatedly, you can able to answer many questions by remembering the screen of the exercises. Doing exercises will be more advisable than reading the books alone.

5) Try to correlate your knowledge with live scenarios: Now, SAP Germany asking many questions based on the live scenarios. When you undergoing for the training for certification, try to map your knowledge or subject with the live scenario. Many students failed in the examination due to lack of this skill. It is difficult for the beginners to know the live situations. To know the live scenarios you can enroll yourself to any SAP forums and watch others queries and answers from the experts.

6) Don't leave any chapters from your book: You need to study well all the chapters from your book. Because there is no syllabus from SAP Germany to ask questions by chapter wise. They may ask or skip any particular chapter. So, you need to know all the chapters. It is dangerous to skip or omit any chapters from your book.

7) Stay focused during your course: You may do the certification course through Online training module or Instructor led Training module. The most important thing is you need to be stay focused during the time of your Certification course. This is the key element to achieve your certification. Because the available time is less and things to learn are more.

8) Answer the questions which you know very well: You have 3 hours for the exam. It is more than sufficient. It hardly will take just 2 hours to complete the exam. So, you can leave the questions which you don't know or you have doubts. You can think about those questions during the 3rd hour of the exam. If you start worrying about those questions in the beginning of the exam, it will spoil your chances of clearing the certification. So, start with confidence by attempting the easy and known questions.

SAP FI Month End and Year End Activities

1 - Maintain Activity prices - KP26
2 - Release of Standard Cost Estimate - CK40N
3 - MM period close and open - MMPV
4 - FI period open
5 - Parked documents to be posted - FBV0, MIRO
6 - Reposting of Inter Office CC - KB61
7 - Bank Reconciliation
8 - Update Section Code where missing - J1INPP
9 - Maintain GRIR clearing - F.13
10 - Provision for current month - FB50
11 - Depreciation entry - FB50
12 - Exchange rate - To be Updated
13 - Revaluation of foreign currency open items - F.05
14 - Recognition of Inventory at Bonded warehouse - FB50
15 - Maintain Statistical Key Figures - KB31N/KP46
16 - Variance Calculation of Process Orders - KKS1
17 - Settlement of variances - CO88
18 - Assessment cycles - Aux/WH CC to Main CC - KSU5
19 - Assessment cycles - Functional CC to SBU CC - KSU5
20 - Assessment cycles - SBU CC to COPA - KEU5
21 - Profit Center Reposting - 9KE0
22 - Balance Sheet Adjustment calculation - F.5D
23 - Transfer Profit Center to AR & AP - 1KEK
24 - Transfer Inventory to PCA - 1KEH
25 - Assessment Cycle - Dummy PC to SBU PC - 3KE5
26 - Check for "Delivery made, not Invoiced" - VF03
27 - Match GL and PCA - KE5T
28 - Match PCA and PA
29 - Top Down Distribution in COPA - KE28
30 - Reclassification of GL balances
31 - Balance Carry forward (Year End Only) - F.16
32 - PCA Balance Carry forward (Year End Only) - 2KES
33 - Transfer to FI - 1KE8

Useful SAP FI Related Transaction Codes

Organizational Structure

1. Define Company code – OX02 / Copy Company Code – EC01
2. Define / Edit Chart of Accounts – OB13 / Copy Chart of Accounts – OBY7
3. Assign Company Code to Chart Of Accounts – OB62
4. Maintain Fiscal Year Variant – OB29
5. Assign Company Code to Fiscal Year Variant – OB37
6. Define Posting Period Variant - OBBO
7. Open and Close Posting Period – OB52
8. Assign Posting Period Variant to Company Code - OBBP
9. Define Document Number Ranges – FBN1
10. Define Document Types – OBA7
11. Define Posting Keys – OB41
12. Define Field Status Variant – OBC4
13. Assign Company Code to Field Status Variant – OBC5
14. Screen Variants for document Entry – OB71
15. Define Tolerance group for Employees – OBA4
16. Assign User Tolerance Group – OB57
17. Define Business Area – OX03
18. Company Code Global Parameters – OBY6
19. Define Countries – OY01
20. Define Parallel currencies – OB22

Customer Creation and Payments
1. Define Vendor Account Groups – OBD3
2. Define Number Ranges for Vendor Accounts – XKN1
3. Assign Number Ranges to Vendor Account Groups – OBAS
4. Create Recon Account – FS00
5. Define Customer/Vendor Tolerance Group – OBA3
6. Define Payment Terms – OBB8
7. Create Vendor – FK01
8. Post Invoice – FB60, Doc KR, number range 19
9. Make incoming payments (full, partial or residual payments) – F- 53, Doc KZ, number range 15

Automatic Payment
10. House Bank Configuration – FI12.
Enter Company code and select House Bank tab. Click on the Create bank to create a new house bank Enter Bank Country and bank key details and click Bank Accounts.
Enter the Bank Account num and the Bank GL account.
11. Payment Program Configuration – FBZP
All Company Codes – Enter Sending and Paying Company Code, outgoing payment with cash discount from.

Paying Company Code – Enter Minimum amount of Incoming and outgoing payment and Form for the Payment advice.

Payment methods by country – Select Check will be created, Allowed for personal payments, Street P.O. box or P.O. box pst code (bank details for Wire transfer) and RFFOUS_C (RFFOUS_T for wire transfer) as the print (payment) program.

Payment methods by Company Code – Enter min and max amounts and form for payment transfer. Payment per due day, optimize by bank group or postal code can also be selected.
Bank Selection – If more than one house bank, ranking order can be given. Under Amounts, amount available for outgoing payment should be given. Under Accounts, enter bank-clearing account for bank sub-account.

12. Define Check numbers – FCHI and Void Reasons - FCHV
13. Payment Run – F110

Enter Run Date and Identification and go to parameters tab. Enter Company codes, payment methods, next pay date and vendor accounts. Go to Additional Log Tab and select Due date check, Payment method selection in all cases and line items of the payment documents. Go to Print out/data medium tab, enter variant against the Payment program and select Maintain Variants. Enter Paying company code, House bank details, and check lot number. Select Print Checks and Print payment summary for checks and Print payment advice notes for Wire(enter printer and select print immediately). Also make no. of sample printouts to zero. Then execute Proposal, Payment run and Printout. Number range 20 should be defined.

General Ledger
1. Define G/L Account Groups – OBD4
2. Define Retained Earnings Account – OB53
3. Journal Entry – FB01, F-02, FB50, Document Change / Display – FB02 / FB03
4. Recurring Document – FBD1, FBD2, FBD3, F.56 - Delete
5. Sample Document – F-01, FBM2, FBM3, F.57 - Delete
6. Individual Reversal – FB08, Mass Reversal – F.08
7. Parked Documents – FBV0 – Post/Delete, FBV2- Change, FBV3 - Display
8. FS10N – Display Acct Balances, FBL3N – Display Change Line Items, F-03 - Clear
9. F.19 – Clearing of GR/IR account.

SAP - CERTIFICATION EXAM

Now, SAP have changed their question paper for the certification exams. They have eliminated pro-rata marks and negative marks for wrong answers. But now they gave the clue that how many sentences are true or false in a question. So, the student can able to pick the true or false statements according to the question.

The pass mark to get the certification is 66% here in India. But in Dubai it is 55%. I don't know why the variance is like that. There is no proper model test paper or mock test available online. SAP deliberately made it so complex. They don't want many people coming into sap or they want only highly knowledgeable people to come in SAP.

SAP Certification Guides

Certification Guides & Sample Exam Questions

The following link goes to a list of links to sample questions: http://www.sap.com/services/education/certification/schedule/index.epx

I found ten multiple-choice questions on the Sales Order sample. They appeared to be good, solid questions--the kind of questions one would expect to see on a certification exam.

Some of the questions have multiple answers. SAP recently went to a "dichotomous scoring" technique, which means that partial credit is no longer given for partially correct answers. So if a question asks you to identify the two correct possible answers, and you get just one correct, you get no credit for that answer. Using this scoring method has resulted in SAP having to lower the passing score on exams-to sometimes as low as 55%.

Since 10 sample questions can't give you an idea of the full range of topics covered by a certification exam, you'll want to review the competency list provided for each exam.

A typical exam lasts up to three hours and contains 80 questions.

Exam Prep SAP Certification Course Materials Training


It's pretty obvious from my tour of the SAP certification pages that SAP hopes that a good number of people sign up for classes to prep for the exams.

While I don't believe that SAP regular classes for clients and consultants are oriented towards passing the certification exams (can you say "No consultant left behind'?), I have been told that some SAP instructors teach classes as rigorously as they can so that students can pass the exams.

SAP does not offer classes specifically tailored to exam content-in my view that's a good thing. I'd rather have a consultant pass an exam based on their hard earned knowledge and experience, than pass based on a review course.

Many test takers have passed the exams without taking any classes-they've either taken classes in the past or they rely on their years of field experience.


It's pretty obvious from my tour of the SAP certification pages that SAP hopes that a good number of people sign up for classes to prep for the exams.

While I don't believe that SAP regular classes for clients and consultants are oriented towards passing the certification exams (can you say "No consultant left behind"), I have been told that some SAP instructors teach classes as rigorously as they can so that students can pass the exams.

SAP does not offer classes specifically tailored to exam content-in my view that's a good thing. I'd rather have a consultant pass an exam based on their hard earned knowledge and experience, than pass based on a review course.

Many test takers have passed the exams without taking any classes-they've either taken classes in the past or they rely on their years of field experience.

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SAP FICO Certification Questions and Answers

1. The length of G/L account number should be mentioned in Chart of accounts.

2. The G/L account becomes a complete G/L account if we have added the company code segment to chart of account segment.

3. If we are using the same chart of account in more than one company code the account name and account number is the same in all company codes.

4. The appearance of the company code segment of a G/L account is based on account group entered in the chart of account segment.

5. Creation of duplicate accounts in A/P can be prevented by using the match code before creating the new account & switching on automatic duplication check.

6. By mentioning the base line date, cash discount periods, and cash discount percentage rate in payment terms, system will calculate due date of the invoice and cash discount.

7. The specifications for permitted payment differences can be found in both types of tolerance groups. They control the automatic posting of cash discount adjustments and unauthorized deductions.
Ans: True

8. All reconciliation accounts and all general ledger accounts with open item transactions in foreign currency must be assigned to the revenue/expense accounts for realized losses and gains.
Ans: True

9. R/3 system contains
Ans: 1. Data base server 2. Application server 3. Presentation server only.

10. All data and programs are contained in Application server & Database server

11. SAP business object consists of attributes and methods

12. Maximum number of sessions a user can open when he logs on to SAP?
Ans: six

13. Fiscal year can be both year dependent and year independent.

14. Fiscal year which is a calendar year can have 12 normal periods.

15. Shortened fiscal year can have should have less than 12 periods.

16. Company code can have one local currency only.

17. Postings in a company code are done in G/L account of operative chart of accounts.

18. Retained earnings account is specific to chart of accounts.

19. Company can use both direct and indirect exchange rates - True

20. Business areas are used for reporting across company codes - True

21. Posting in a G/L account is controlled by field status group in the company code segment

22. Company code can have more than one retained earnings account - TrueChart of accounts can have more than one retained earnings account - True

23. account group controls the master record field status - True

24. Which of the following are correct with respect to your G/L account house bank name
a. the g/l account house bank name shall be the same as in the bank directory - False
b. the g/l account house bank name need not be the same as the bank’s name in the bank directory - True
c. the g/l account house bank name is user-definable - True
d. the g/l account house bank name is defined at the chart of account level - True
e. the g/l account house bank name is modifiable at the company code segment of the chart of accounts - False

25. Your house bank number cannot be set to be defaulted from house bank key - True

26. The G/L account for a bank is linked to one house bank plus one account id

27. One bank account is mapped in SAP to Account id & House bank

SAP FICO Interview Questions

What is the difference between company and company code?
A company is the organizational unit used in the legal consolidation module to roll up financial statements of several company codes.The Company Code is the smallest organizational ! unit for which a complete self-contained set of accounts can be drawn up for purposes of external reporting.

How many chart of accounts can be attached to a company code?
One or more Operative Chart of Accounts can be assigned to a company code.
A COA must be aasigned to a company code. This COA is the operative COA and is used in both FI and CO. One Chart of Account can be assigned to many Company codes i.e., Multiple company codes can either share the same or have separate COA. But a company code (Country specific Company code or International Company code) can have a country specific COA also along with Operative COA. The link between the regular COA and the country COA appears in the alternate number field of the G/L master record.

Eg: If a company's subdidiaries are located in both US & Mexico. We need to configure 2 Company codes - one for US and another for Mexico,for eg U100 and M100. The same way we create 2 COA's one for US & one for Mexico, USCA and MXCA. Mexico has different govt reporting requirements than the US so we will need to define a company code specific to Country Mexico and also create a country specific COA to be used, in addition to normal COA. In tcode OBY6(Comp Code Global Parameters) of CC M100 we define normal COA i.e.,USCA in Chart of Accounts field and MXCA in Country Chart/Accts field.

What are substitutions and validations? What is the precedent?
Validations are used to check settings and return a message if the prerequisite check condition is met.Substitutions are similar to validations; they actually replace and fill in field values behind the scenes without the user’s knowledge unlike validations that create on-screen msgs to the user.

What is a controlling area?
The Controlling Area is the central organizational unit within CO module. It is representative of a contained Cost Accounting envt where costs and revenues can be managed.
Define relationship between controlling area and company code?A controlling area may include one or more company codes which must use the same operative chart of accounts as the controlling area. A Controlling Area can contain multiple company code assignments but a single company code can be assigned to only one controlling area.

SAP FI Module - INTRODUCTION

Introduction
The SAP FI Module has the capability of meeting all the accounting and financial needs of an organization. It is within this module that Financial Managers as well as other Managers within your business can review the financial position of the company in real time as compared to legacy systems which often times require overnight updates before financial statements can be generated and run for management review.

The real-time functionality of the SAP modules allows for better decision making and strategic planning. The FI (Financial Accounting) Module integrates with other SAP Modules such as MM (Materials Management), PP (Production Planning), SD(Sales and Distribution), PM (Plant Maintenance),and PS (Project Systems).

The FI Module also integrates with HR(Human Resources) which includes PM(Personnel Management), Time Management, Travel Management, Payroll.Document transactions occurring within the specific modules generate account postings via account determination tables.

The FI (Financial Accounting) Module components.
The FI Module comprises several sub-modules as follows:

1. Accounts Receivables
2. Accounts Payable
3. Asset Accounting
4. Bank Accounting
5. Consolidation
6. Funds Management
7. General Ledger
8. Special Purpose Ledger
9. Travel Management

Accounts Receivables records all account postings generated as a result of Customer sales activity. These postings are automatically updated in the General Ledger . It is within the Accounts Receivables Module that you can monitor aging of the receivables and generate customer analysis. The Accounts Receivable Module also integrates with the General ledger, Sales and Distribution, and Cash Management Modules.

Accounts Payable records account postings generated as a result of Vendor purchasing activity. Automatic postings are generated in the General Ledger as well. Payment programs within SAP enables the payment of payable documents by check, EDI, or transfers.

Asset Accounting is utilized for managing your company’s Fixed Assets. SAP allows you to categorize assets and to set values for depreciation calculations in each asset class.
Bank Accounting allows for management of bank transactions in the system including cash management.

Consolidation enables the combining of financial statements for multiple entities within an organization. These statements provide an overview of the financial position of the company as a whole.

Funds Management allows management to set budgets for revenues and expenses within your company as well as track these to the area of responsibility.

General Ledger is fully integrated with the other SAP Modules. It is within the General Ledger that all accounting postings are recorded. These postings are displayed in real-time providing up-to-date visibility of the financial accounts.

Special Purpose Ledger is used to define ledgers for reporting purposes. Data can be gathered from internal and external applications.

Travel Management provides management of all travel activities including booking trips and handling of expenses associated with travel.

Selva's Note: I keep posting other elements of SAP FICO in my coming posts.

SAP CERTIFICATION COURSE

WHY CERTIFICATION

Certification in any module of SAP will bring you an good career prospects in the future. Many companies in India and rest of the world are now implementing SAP in their organization. So, the money you invest in SAP will yield you greater return in future. You will get either Implementation Project or Support Project. There is lot of ways to do certification course in SAP.

WAYS TO DO CERTIFICATION

1) You can do certification course in an Institute which is recognized by SAP. Before you do this certification course you need to have atlease 2 years of experience in the relevant domain. In India, Siemens and NIIT are taking classes for certification. They are authorized partner with SAP. This is a Instructor Led Training. This training method has heavy fees structure.

2) You can do online certification course which have the same value like Instructor Led Training. If anyone have a strong domain knowledge and have less money to do Instructor Led Training, then they can go for online training. The fees structure is much cheaper than the above one.

3) If you have knowledge in SAP and you have worked in SAP for atleast 1 and half year, then you can go for the certification exam directly without doing the certification course. For this, you have to pay just 30,000 Rs (plus taxes) for your certication exam.

SAP FREE STUDY MATERIAL

SAP FREE E-BOOK FOR YOU

Currently we have more articles about SAP ERP software, such as: SAP modules integration, SAP MM (Inventory Management, Procurement / Purchasing, Material Requirement Planning / MRP), SAP SD (Enterprise Structure, Master Data), SAP FI (General Ledger, Financial Reports, Accounting concept), SAP Navigation, and various SAP tips. The articles explain about the SAP basic concept, business process and configuration guide.

SAP Enterprise Structure

SAP enterprise structure is organizational structure that represents an enterprise in SAP R/3 system. It consists of some organizational units which, for legal reasons or for other specific business-related reasons or purposes, are grouped together. Organizational units include legal company entities, sales offices, profit centers, etc. Organizational units handle specific business functions.

Organizational units may be assigned to a single module (such as a sales organization assigned to Sales and Distribution (SD) module, or to several modules (such as a plant assigned to Materials Management (MM) and Production Planning (PP) module).

SAP ERP system can represent a complex enterprise structure. Its flexibility can integrate the structure of an enterprise by linking its organizational unit. Enterprise structure design is a fundamental process in a SAP implementation project. The design is mainly determined by the business scenarios performed in an enterprise. Once the design is determined, it will affect many things such as how to perform a transaction and generate reports on SAP system. Although it’s possible, it requires great effort to change the enterprise structure. So , we must ensure that the enterprise structure designed in the SAP implementation project can accommodate all business scenarios and enterprise’s requirements for current and future situation.

The SAP Enterprise Structure is a fundamental setting and needs a comprehensive understanding of the business processes and their integration. We have to work with other departments and SAP modules, such as Accounting department (FI module), and Sales department (Sales and Distribution module).

The E-Book contains 50 pages which explains in details about the SAP Enterprise Structure (MM and related modules such as FI, Logistics, and SD) Concept and Configuration Guide. Just like other articles on my SAP Study Materials blog, I wrote the e-book in a simple-to-understand way, so you can learn it easily. You don't need to have extensive SAP knowledge and experience to be able to configure the SAP Enterprise Structure, as the e-book start explaining each step with the basic concept behind it. After understanding the concept, the e-book will show the step-by-step configuration with the screen shots.

The table of contents of the e-book:

Chapter 1: Case Study Business Scenario...page 4
Chapter 2: SAP Enterprise Structure...page 5
Enterprise Structure in Financial Accounting...page 5
Enterprise Structure concept in Financial Accounting...page 5
Define Company...page 7
Define Company Code...page 9
Assign Company Code to Company...page 12
Define Business Area...page 13
Enterprise Structure in Logistics – General...page 14
Enterprise Structure concept in Logistics...page 14
Define Plant...page 15
Define Valuation Level...page 18
Define Division...page 19
Assign Plant to Company Code...page 21
Assign Business Area to Plant/Valuation Area and Division...page 22
Enterprise Structure in Sales and Distribution (SD)...page 26
Enterprise Structure concept in Sales and Distribution...page 26
Define Sales Organizations...page 27
Define Distribution Channel...page 30
Assign Sales Organization to Company Code...page 32
Assign Distribution Channel to Sales Organization...page 32
Assign Division to Sales Organization...page 33
Setup Sales Area...page 34
Assign Sales Organization – Distribution Channel - Plant...page 35
Business Area Account Assignment...page 36
Enterprise Structure in Material Management (MM)...page 38
Enterprise Structure concept in Material Management...page 38
Maintain Storage Location...page 41
Maintain Purchasing Organization...page 45
Assign Purchasing Organization to Company Code...page 46
Assign Purchasing Organization to Plant...page 47
Assign Standard Purchasing Organization to Plant...page 48
Assign Purchasing Organization to Reference Purchasing Organization...page 49

If you want your free E-Book, contact me at: sapjobselva@gmail.com